- Procurement concept of ANO “Organizing Committee “Sochi 2014”
- Transparency of the procurement process and equal access for all potential suppliers
- Legal framework
- Environment and sustainability
- How to participate in Sochi 2014's procurement
- Sochi 2014's requirements
- Sochi 2014's procurement types
- Simple Request for Proposals
- Requests for Proposals with prior accreditation of suppliers
- A request for proposals with a choice of solutions
- Third party involvement in the implementation of procurement procedures
For the preparation, organization and implementation of the XXII Olympic Winter Games and XI Paralympic Winter Games (hereafter Games), ANO "Organizing Committee" Sochi 2014" (hereafter Organizing Committee) shall conduct procurement procedures whose purpose is to choose the best offers for the supply of goods, works and services, to ensure programs and projects related to the preparation for the Games.
ANO "Organizing Committee" Sochi 2014" shall provide procurement procedures in accordance with the technical guidelines of the International Olympic Committee and International Paralympic Committee, the Regulations approved by the Supervisory Board of the Organizing Committee and the internal local regulations.
Issues related to the construction of sports facilities and the development of the infrastructure of the city of Sochi are directly coordinated by the State Corporation "Olympstroy", which acts as the client for corresponding work, services and the delivery of goods.
Any legal entities and individual persons, including individual entrepreneurs, have a unique opportunity to become involved in a large-scale project of international significance by participating in the procurement procedures. In both the short and long terms, it is a qualitatively new environment for business development - acquiring experience of participation in innovative projects, entering new markets, and building relationships with partners in different sectors of the economy.
- Reliability and safety
- High quality and competitiveness
- Equal opportunities
- Environmental protection and sustainable development
- Legacy of the Games
Procurement of goods and services made by the Organizing Committee on the alternative basis of supplier selection, ensuring the equality of potential suppliers and transparency of the procurement process for interested organizations. The exceptions are specialist purchases on a predetermined list approved by the Supervisory Board of the Organizing Committee.
Information on the procurement of Goods and Services by the Organizing Committee is posted on the official website of the Organizing Committee www.sochi2014.com in the "Procurement" section.
The Organizing Committee can use information systems and WEB applications for the organization of procurement, including procurement procedures in the electronic trading platform (hereafter ETP) - www.b2b.sochi2014.com.
Procurement activity of the Organizing Committee is regulated by the Civil Code of the Russian Federation, federal laws from 01.12.07, № 310-FZ "On the organization and implementation of the 2014 XXII Olympic Winter Games and XI Paralympic Winter Games in Sochi, the development of Sochi as a mountain resort, and the introduction of amendments to particular legislative acts of the Russian Federation" (with subsequent amendments and addenda), and from 12.01.96 № 7-FZ "on noncommercial organizations" and other legislative acts of the Russian Federation on the activities of autonomous non-profit organizations.
The procurement activities of the Organizing Committee as they relate to the arrangement of procurement procedures (tenders) shall be governed by local regulations (internal procedures) that have been developed on the basis of the technical manuals of the International Olympic Committee and International Paralympic Committee as well as on the basis of the Regulations approved by the Supervisory Board of the Organizing Committee. The Organizing Committee does not conduct procurement procedures in accordance with Federal Law No. 94-ФЗ dated July 21, 2005, "On placing orders for the delivery of goods, completion of work, provision of services for state and municipal needs."
In accordance with the obligations of Bid Book, purchasing activities of the Organizing Committee shall be implemented pursuant to the requirements of environmental protection and sustainable development, waste management, and minimization of energy consumption and water consumption, as established by the legislation of the Russian Federation and specifically defined for the Games.
Recognizing the priority of quality and value of goods and services at justified cost parameters, the Organizing Committee shall give preference to:
- goods and services with a lower negative impact on the environment and human health, in comparison with analogues;
- suppliers who implement principles of sustainable development in their activities, create additional opportunities in the social and economic spheres, and seek to minimize the negative environmental impact of their activities.
Vendors of the Organizing Committee must provide an opportunity for the implementation of provided, relevant programs of the Organizing Committee regarding measures aimed at promoting environmentally responsible behavior, principles of sustainable development and environmental protection.
Based on the Information Letter posted on the official website of the Organizing Committee www.sochi2014.com under "Procurement", as well as the ETP www.b2b.sochi2014.com, the potential supplier shall express interest in participating in the ongoing procurement.
For this, it is necessary to fill out an Inquiry on the web page of the interested purchase. After that the potential supplier is sent the purchasing documentation, required for participation in the procurement procedure, by e-mail as specified in the Inquiry. In the event of work via the ETP, the potential supplier receives the purchase documentation in the appropriate ETP section.
The Organizing Committee shall establish requirements for the suppliers to enable them to provide quotations and have the right to perform their duties pursuant to the contracts, as well as bear liability for any obligations arising from their commercial offers.
In confirmation of conformity to the above requirements, potential suppliers must provide the Organizing Committee documents confirming:
- The legal status of the organization.
- The rights of persons signing documents on behalf of the organization.
- Financial stability of the organization.
- Availability of licenses, certificates, etc.
These documents are presented in their original language and in Russian. Translations of these documents must be in accordance with current RF legislation (apostille, notarization of the translation).
In addition to the general requirements, the Organizing Committee may establish additional requirements to the suppliers, depending on the subject of procurement, contract amount, etc.
For the procurement of goods and services made by the Organizing Committee on the alternative basis of supplier selection, exceptions are minor purchases, purchase for cash and cases of non-alternative choice, as established by certain internal local normative acts of the Organizing Committee.
A simple request for proposals includes:
- information about procurement and requirements for suppliers, published on the website of the Organizing Committee in the relevant section of the Electronic Marketplace (if used).
- obtaining and analyzing proposals of all potential suppliers who provide offers;
- selection of the best deals and the best supplier.
A request for proposals with provisional accreditation of suppliers is performed in two stages.
The first step is the accreditation of suppliers - that is, the selection of suppliers who meet the requirements of the Organizing Committee for the delivery of a specific category / type of goods and services. A framework agreement shall be concluded with each of the accredited suppliers. Thus, a replenishable (open) list of accredited suppliers is created, from whom the Organizing Committee may order and purchase goods and services of a certain category / type by a shortened procedure.
Suppliers interested in obtaining open category accreditation by the Organizing Committee must submit an application for accreditation, and provide the necessary documents for accreditation. Periodically the Organizing Committee performs a review of submitted applications for accreditation, and adds accredited suppliers to the open category list according to the results of their analysis and evaluation.
The second step is the selection of the best suppliers among those accredited for the delivery of specific commodity items or services suppliers, in accordance with the accreditation profile. Selection of an optimal supplier is based on analysis of the offers which are made by them.
A request for proposals with a choice of solutions includes:
- information regarding goods or services required, and the requirements for suppliers, published on the website of the Organizing Committee, or in the relevant section of the Electronic Marketplace (if used);
- obtaining information from potential suppliers who wish to provide offers, information about possible solutions (e.g. the approach to executing a task, or a technical solutions project), and information with regard to conformity with the requirements of the Organizing Committee;
- selection of the best decision.
Furthermore, analogous to the simple offer inquiry:
- detailed information on procurement and requirements for suppliers, published on the website of the Organizing Committee in the relevant section of the Electronic Marketplace (if used);
- receipt and analysis of offers from potential suppliers who submit proposals;
- selection of the best proposal.
The requirements to the suppliers listed in the offer inquiry form on the website of the Organizing Committee or the corresponding section of the Electronic Marketplace (if used).
A contract is concluded with the winner of the procurement procedure.
The Organizing Committee informs the suppliers about the results of the procurement procedure by publishing information on the website of the Organizing Committee, or in the relevant section of the Electronic Marketplace (if used).
The Organizing Committee shall not inform suppliers, whose offers were rejected, of the reasons wherefore the Organizing Committee made such a decision. The Organizing Committee also has the right to cancel the procurement procedure at any stage of its implementation, notifying of the cancellation procedures via the website of the Organizing Committee or in the relevant section of the Electronic Marketplace (if used), by delivering relevant information to participants of the procurement procedures.
The Organizing Committee may decide to engage a third-party organization (a legal entity) or an individual to perform the functions of the organization or conduct procurement procedures. This information will be listed on the website of the Organizing Committee in the form of an offer inquiry, or in the relevant section of the Electronic Marketplace (if used).